Work at NAPABA | DIRECTOR OF MEETINGS AND SPONSORSHIP



DIRECTOR OF MEETINGS AND SPONSORSHIP

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NAPABA is seeking a director of meetings and sponsorship who thrives in building a network of engaged, recurrent sponsors while supervising the production of a world-class convention. If you’re a creative, innovative self-starter, this job is for you!

SUMMARY OF FUNCTIONS

This position will lead all phases of sponsorship and event planning for NAPABA. Responsibilities include the development and growth of a sponsorship program to support Association initiatives along with the oversight of programmatic and logistical planning for all events. NAPABA’s premier event, the annual Convention, will be a primary focus of this position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Oversee preparation and implementation of all meetings, conferences and the annual Convention to provide optimal member participation and experience.

  • Develop and execute a sponsorship sales plan for increasing revenue in a cost-effective manner. Key objectives include increasing sponsorship sales and creating sponsorship packages that meet or exceed the current sponsorship intake.

  • Manage all sponsorship activities, including sponsor prospecting, proposal customization and presentation, contract revision and servicing, sponsor follow-up and support, trade show development, and program budget.

  • Submit marketing plans, prospect activity, and forecast reports to the Executive Director and communicate regularly with staff and Board members to ensure success.

  • Plan and implement a sponsored trade show at the annual Convention and other Association events, as needed.

  • Cultivate and maintain relationships, negotiate contracts, and evaluate an array of suppliers, including hotels, audio-visual companies, audio-taping and photography companies, insurance providers, exhibit decorators, art/graphic designers, reception sites, database managers, printers and other vendors.

  • Oversee preparation for annual Convention event registration, onsite staffing, networking activities including receptions and the gala, housing, catering, and technology needs.

  • Take initiative in resolving on-the-spot difficulties as they arise.

  • Coordinate with Membership staff in the creation of event publications, materials and signage.

  • Oversee supplies ordering and packing/transporting of event materials.

  • Develop, manage and reconcile the budget for the annual Convention and other Association events.

  • Review invoices from hotels, vendors, and contractors to ensure the accuracy of charges and reflection of negotiated terms.

  • Support the Program staff by developing, distributing and collecting evaluation surveys and other forms of feedback to determine success in achieving the event goals.

  • Demonstrate sound fiscal judgment in the use of all NAPABA resources and offer cost-saving alternatives.

  • Perform other duties as assigned.

ORGANIZATIONAL RELATIONSHIPS:

Reports directly to the Executive Director. Supervises Meeting Manager and event-related contractors. Coordinates with the President-elect in his/her role as Convention Chair, Vice President for Finance & Development, NAPABA sponsors and members focused on sponsorship and meeting-related activities. Consults with Membership and Program staff on promotion and presentations.

QUALIFICATIONS:

The ideal candidate has a degree in marketing, sales or business administration and five to eight years’ experience in association membership, sponsorship or marketing.  CMP certification is preferred but not required.

  • Minimum of two years’ direct supervisory experience.
  • Strong negotiation skills with a solid understanding of contract terms and conditions.
  • Demonstrated experience with onsite logistics management and database registrations.
  • Excellent verbal and written communication skills.
  • Strict attention to detail.
  • Capacity to adapt to new issues as they emerge.
  • Ability to use good judgment and work independently in a multi-task position.
  • Solid time management and organizational skills.
  • Ability to interact effectively with staff, Board leaders, members, and the public.
  • Proficiency in Microsoft Office.

PHYSICAL REQUIREMENTS:

  • Ability to interact effectively with staff, Board leaders, members, and the public.
  • Proficiency in Microsoft Office.

ABOUT NAPABA

The National Asian Pacific American Bar Association (NAPABA) represents the interests of approximately 50,000 legal professionals and more than 80 national, state, and local Asian Pacific American bar associations. NAPABA is a leader in addressing civil rights issues confronting Asian Pacific American communities. Through its national network, NAPABA provides a strong voice for increased diversity of the federal and state judiciaries, advocates for equal opportunity in the workplace, works to eliminate hate crimes and anti-immigrant sentiment, and promotes the professional development of people of color in the legal profession.

TO APPLY

Interested candidates should email a resume and cover letter to NAPABA Interim Executive Director Jill Werner with the subject line, “Director of Meetings and Sponsorship.” Applications will be considered on a rolling basis until the position is filled.


NAPABA is an Equal Opportunity Employer and is committed to diversity in its workforce.

Dated: DECEMBER 17, 2019

National Asian Pacific American Bar Association

1612 K Street NW, Ste. 510
Washington, DC 20006

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