Call for Programs

Fees

Registration for the in-person 2021 NAPABA Convention is now closed.

Please join us virtually by purchasing a virtual pass where you’ll be able to tune in live for plenary sessions, the Daniel K. Inouye Trailblazer Award Reception, and the 33rd Anniversary Gala. CLE programming will be available for viewing on-demand the week following the Convention. Virtual attendees will receive login details for the virtual option on Wednesday via email.

Whether you are looking to network with others, earn continuing legal education credits, learn the latest legal insights and trends, or find your next career or business opportunity, the Convention is sure to have something for you!

NAPABA members save up to $225 off their registration. Become a member or renew your membership today! Click here to learn more about our membership benefits.

Before registering, please ensure that your NAPABA membership is current to receive member discounts. NAPABA will not reimburse you the difference if you become a member after you have already registered for the Convention.

Questions about your membership? Contact membership@napaba.org.

Register Now

Schedule at a Glance

Click here to view the full Convention agenda.

Thursday, December 9

Friday, December 10

Saturday, December 11

Sunday, December 12

Continuing Legal Education

Speaker Resources

Deadlines

• Monday, November 29, 2021, at 11:59 pm ET – Advance registration deadline.
• Monday, December 6, 2021, at 11:59 pm ET – Last Chance registration deadline.
• December 9-12, 2021 – See you at the Convention!

Panelist Policy

CLE programs will be recorded live during the 2021 NAPABA Convention and made available for on-demand viewership mid-December through February 18, 2022. We are committed to featuring your panel during the Convention and balancing the programmatic experiences of our in-person and virtual attendees. As a result, we are happy to announce that after analyzing budget, technology, and staff resources, we will adapt each session to allow for both in-person and virtual speakers.

• Each panel must feature at least two speakers who will appear in-person. 
• If fewer than two people from a panel are unable to present in-person, you must withdraw your panel. Panels that are withdrawn will not automatically be transferred to the 2022 Convention and must be resubmitted for consideration next year.

Registration for the Convention will close on December 6 at 11:59 pm ET and walk-in or onsite registration will not be permitted. All moderators and speakers must register on or before December 6, regardless of in-person or virtual attendance.

In-Person Attendance: If you are attending for two or more days, you must register and pay the full Convention registration. If you are attending only your speaking engagement, you must register for a complimentary one-day speaker pass.

Virtual Attendance: If you are attending your speaking engagement virtually, you must purchase a virtual pass.

More information about how to register for the Convention is available on the Registration tab.

Speaker Resource Center

Moderators and speakers will receive an invitation to the NAPABA Speaker Resource Center (SRC). The SRC is a central location for you to:

• edit your speaker profile they way you want your information to appear in Convention materials;
• view your session information; 
• upload your CLE materials; and
• complete other tasks assigned to you by the NAPABA Convention team for a successful Convention. 

To get started, click here. If you have any questions, please do not hesitate to reach out to Meetings Coordinator Preet Lieu at plieu@napaba.org.

Speaker Release Form Agreement

Submission Deadline: Friday, October 1, 2021 at 5 pm ET

All moderators and speakers must submit a speaker release form. Release forms may be uploaded to the Speaker Resource Center.

Speaker Invitation Letter

If your organization requires an invitation letter from NAPABA to approve your appearance at the Convention, we are happy to provide you with a formal invitation letter. To request an invitation letter, please email convention@napaba.org at your earliest convenience.

Housing

CURRENTLY SOLD OUT. Please check with the hotel closer to the dates of the Convention for room availability as there are often cancellations. 

Onsite Tips

Arrive to your assigned room at least 10 minutes early to allow ample time for setting up your presentation. Please be mindful of the program that is slated to occur after your program so they have time to set up their presentations.

What to Bring

• Your laptop with session slides. Mac users must bring their own cable hook-up to the projector.
• USB flash/thumb drive with your session slides as backup
• A slide advancer/presentation clicker (NAPABA does not provide this item)

What We Will Provide

• Projector and screen
• HDMI hook up to projector
• Headphone jack for audio output
• Podium with mic; wired microphones
• Shared conference Wi-Fi

Masks

We require all attendees, including moderators and speakers, to wear masks at the NAPABA Convention per our COVID-19 Safety Protocol. For your safety and comfort, we are providing a mask insert, which is a 3D-printed face mask insert designed to keep the mask away from the mouth to create more space when speaking during your presentation. Mask inserts will be available prior to your session time.

Virtual Tips

If you are speaking at the NAPABA Convention virtually, below are some best practices to optimize your virtual presence.

• Virtual speakers will be participating via Zoom Meeting. Virtual speakers will see and hear each other and will hear speakers of their panel who are participating in-person; however, virtual speakers will not see in-person speakers or the audience. If there is only one virtual speaker on the panel, they will not see anything other than their own video feed. If you are sharing a slide deck or slide decks, below are your options:
• Option 1: If you are sharing a slide deck during your panel, it is strongly recommended that virtual speakers control and share the slide deck PowerPoint presentation on their end to allow the audience to see both virtual speakers and the slide deck on the screen at the same time.
• Option 2: If in-person speakers prefer to share the slide deck, they must join the Zoom meeting via their laptop. You must mute your microphone and turn off your camera.
• Reduce shadows by providing even, soft, and natural lighting on both sides of your face.
• Raise your camera to eye level and look directly into the camera when speaking. Sit within arm's length of your camera.
• Use a USB microphone if possible. Reduce outside noise by choosing a room in which you will be alone, and keep pets and children out of the room.
• Remember that the audience will see the room around you, so make sure to clean and tidy anything that will appear in the background of your frame.
• Run through your entire presentation in front of the camera and bring the energy that would naturally happen in front of an audience.
• For more tips and tricks, read what our audiovisual vendor recommends.

Speaker Database

If you are a Program Chair seeking additional speakers, please contact Meetings Coordinator Preet Lieu.

Interested in speaking at the NAPABA Convention? Join our speaker database! Should an opening need to be filled in the Convention program, you may be contacted by NAPABA staff. Submit an application here.

NOTE: Speakers and moderators may not serve on more than one panel at the NAPABA Convention. NAPABA may exercise discretion to add, remove, or substitute speakers.

Housing

Marriott Marquis Washington, D.C. | 901 Massachusetts Ave N.W.

CURRENTLY SOLD OUT. Please check with the hotel closer to the dates of the Convention for room availability as there are often cancellations. 

Standard Room: $199 single/double plus applicable taxes & fees

A block of rooms has been reserved at the Marriott Marquis Washington, D.C. from December 9-11, 2021 for attendees of the 2021 NAPABA Convention. The special room rate will be available until November 17, 2021 or until the group has sold-out, whichever comes first. 

• Cut-off Date: The cut-off date for the NAPABA block is Wednesday, November 17 at 5 pm ET. After the cut-off date or after the block has been filled, rooms may still be available, but may be sold at the prevailing rate.
• Cancellation: Guests must cancel their own reservations directly with the hotel at least 72 hours prior to arrival in order to avoid a one-night cancellation charge.
• A periodic review of the room block will be conducted to ensure that attendees do not reserve multiple rooms. Attendees who reserve two or more rooms may have their additional reservations removed with notice.
  

Check-in Time: 3:00 pm ET | Check-out Time: 12:00 pm ET

Scholarship

NAPABA strives to keep the Convention affordable for our members and offers one of the best values among legal education conferences. Scholarships may be used towards Convention registration, airfare, lodging, and/or ground transportation. Apply for a scholarship today to defray the cost of Convention!

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Scholarship Rules

• You must be a current member of NAPABA. If you are unsure about your NAPABA membership, sign in to your NAPABA member profile here. All questions related to membership may be directed to membership@napaba.org.
• Scholarships are non-transferable.
• Group applications will not be accepted.
  
• All scholarships will be awarded in the form of a reimbursement, which will be disbursed after the Convention has concluded. Scholarship recipients will receive a reimbursement form to be completed by December 17, 2021 and submitted along with copies of receipts.  
• Submission of a scholarship application is not a guarantee of assistance. Decisions are final and are not subject to appeal.

• NAPABA will only reimburse the following items:
  • Convention registration. Gala Only Admission and add-on tickets that include a meal (e.g. Thursday plenary luncheon, committee/network dinners) will not be reimbursed. 
  • Reasonable travel via air, train, or car. Upgrades, bag fees, tolls, car maintenance or damages will not be reimbursed.
  • Ground transportation from airport to Convention hotel.
  • Reasonable lodging. Upgrades, room service, or additional services will not be reimbursed.

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Convention Scholarship Application

You must be a current NAPABA member to apply. The deadline to apply for this scholarship is Friday, September 10 at 5 pm ET.

Application Now Closed. 

Host an Event at the NAPABA Convention

Interested in reaching NAPABA attendees gathered in Washington, D.C. for the NAPABA Convention? Take advantage of this critical mass and host an event to promote your affiliate, law firm, company, legal organization, or law school.

Policies

Groups looking to host an event during the 2021 NAPABA Convention agree to abide by all operational policies and procedures that guide and govern NAPABA.

1. Law schools, law firms, corporations, legal organizations, and NAPABA affiliates and partner organizations are eligible to submit an event request form to host an event at the official Convention hotel.

2. Groups may offer hosted bars (host pays) or cash bars (attendee pays) for non-alcoholic beverages without limitation. Alcoholic beverages may be offered at events only after 5 pm. Alcoholic beverages must be ticketed. If alcoholic beverages will be served, groups may offer a hosted bar and provide no more than two drink tickets per attendee (the bar is not permitted to turn over to a cash bar), or a cash bar and provide one drink ticket per attendee, then the bar is turned over to a cash bar where the attendee pays for additional drinks. Open bars providing alcoholic beverages are not permitted.

3. A separate and complete application must be submitted for each event.

4. Requests are on a space available basis and are not guaranteed.

5. Business meetings may only be held on Friday, December 10 between 3 – 5 pm OR Saturday, December 11 between 2 – 4 pm.

6. Receptions may only be held on Thursday, December 9 from 5 – 6 pm OR Friday, December 10 from 5 – 6 pm OR Saturday, December 11 from 5 – 6 pm.

7. NAPABA reserves the right to relocate any room assignment. Please do not publish the name of the assigned space for your event(s) until after November 19, 2021.

8. NAPABA will list or publicize your event(s) in printed and online program materials.

9. Groups must cover the cost of any food & beverage and audio/visual equipment ordered for their event(s) as well as any room setup and breakdown requests beyond the standard NAPABA room set options.

10. NAPABA has the right to leave AV equipment, podiums, and head tables in rooms during your event(s).

11. Groups will incur additional charges for equipment added onsite.

12. Standard room sets are conference, theater, or reception. Specific rooms are selected based on the estimated attendance for the event and use of room prior to your event(s).

Fees and Requirements

• Business Meeting: $250/hour
• Reception/social hour: $750/hour
• Payments must be made within 30 days of booking or space will be released.

Event Request Form

• Complete an Event Request Form.
• Email your form(s) to Meetings Coordinator Preet Lieu at plieu@napaba.org.
• Once your event is approved by NAPABA, you will be put in touch with an event coordinator at the Marriott Marquis Washington, D.C. to finalize your food and beverage and audio visual needs.